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Purpose of the Role

To support the VP Finance in ensuring accurate accounting, efficient processing of financial data, and the delivery of timely and reliable financial information. The Finance Assistant will play a key role in maintaining financial controls, fostering strong relationships with suppliers and clients, and supporting the company’s growth objectives.

Key Responsibilities and Accountabilities

1. Financial Processing and Reporting

• Assist in the preparation of accurate monthly management accounts using Xero, ensuring timely submission.
• Support the VP Finance in maintaining and reconciling books of prime entry within established deadlines.
• Perform weekly reconciliation of Xero, cash flow documents, and bank statements.
• Update and maintain the cash flow forecast on a daily basis.
• Administer the petty cash system and perform monthly reconciliations.
• Reconcile company credit card statements and ensure supporting documentation is accurate and complete.
• Maintain the fixed asset register in Xero.

2. Payroll and Compliance

• Assist in generating accurate and timely monthly payroll reports using Sage Payroll and ensure submission of all required information to HMRC.
• Ensure compliance with financial policies and procedures and assist in implementing adequate controls for accurate management reporting.

3. Administrative Support

• Maintain company mobile phone records and manage updates as required.
• Order stationery and office supplies as needed.
• Provide ad hoc reporting and information gathering for Directors and Account Managers.

4. Relationship Management

• Build and maintain strong relationships with suppliers and clients through professional and timely communication via phone, email, and other platforms.
• Represent the company positively in all interactions.

Personal Attributes

• Proactive and Adaptable: Demonstrates a flexible, “can-do” attitude to take on varied tasks in a dynamic environment.
• Strong Communication: Confidently interacts with colleagues across multiple offices and cultures. Multilingual skills are not required but are a plus.
• Integrity and Confidentiality: Acts with discretion and professionalism when handling sensitive and confidential financial data.
• Team-Oriented: Thrives in a collaborative environment while also being able to work independently.

Specific Job Skills

• Financial Knowledge: Prior experience in credit control and expense management is beneficial but not required. Training will be provided.
• Technical Proficiency: Familiarity with Xero accounting software is highly desirable. Basic knowledge of MS Office applications (Excel, Word, etc.) is essential.
• Attention to Detail: Ability to handle financial data with precision and accuracy.
• Professional Growth: This role suits someone studying for an AAT qualification or equivalent, though it is not a requirement. Qualified by Experience (QBE) candidates are welcome.

Technical Skills

• Software Proficiency: Competence in using Pleo, Xero, and MS Office suite (Word, Excel, etc.).
• Process-oriented: Comfortable with both financial and general administrative duties.